How to Use the Floor Plan in Orion's Plan

The floor plan feature provides visual table management, real-time occupancy tracking, and automatic table assignment capabilities.

Prerequisites

• You must be logged in as a restaurant administrator
• Your restaurant profile must be set up

Part 1: Setting Up Your Floor Plan

Step-by-Step: Create Your Floor Plan

1. Navigate to Floor Plan Settings - Click "Settings" > "Booking Settings" > "Floor Plan"
2. Create Dining Areas - Click "Add Area", enter Area Name, Capacity, Description
3. Access Floor Plan Editor - Go to Settings > Booking Settings > Floor Plan Editor
4. Select Area to Edit - Choose which area to design
5. Add Tables to Floor Plan - Choose Table Shape (Round, Square, Rectangle), click on canvas to place
6. Configure Each Table - Click to select, set Table Number, Capacity, Shape, Size
7. Position Tables - Drag and drop, resize using corner handles
8. Save Floor Plan - Click "Save Floor Plan"

Table Numbering Best Practices

• Consistent Format: Use same format for all tables (T1, T2 or Table 1, Table 2)
• Logical Sequence: Number tables left to right, front to back
• Area Prefixes: Use prefixes (MD1 for Main Dining, OT1 for Outdoor Terrace)
• Avoid Duplicates: Each table number must be unique

Part 2: Using the Floor Plan for Bookings

Viewing the Floor Plan

1. Navigate to Floor Plan - Click "Floor Plan" in left sidebar
2. Select Date - Use date picker, navigate with arrows
3. Understand Table Colors:
• Green: Available (no bookings)
• Red: Fully booked (occupied)
• Yellow/Orange: Partially available
• Blue: Selected for current action
• Gray: Blocked or out of service
• View Table Details - Click any table to see bookings and available slots

Creating Bookings from Floor Plan

1. Select available table
2. Click "Create Booking"
3. Fill in booking details (table pre-selected)
4. Save booking - table color updates immediately

Managing Table Assignments

• Manually Assign: Go to Bookings, click booking, "Assign Table", select from floor plan
• Change Assignment: Open booking details, "Change Table", select new table
• View Table Bookings: Click table, see all bookings for selected date

Blocking Tables

1. Navigate to Floor Plan
2. Click on table to block
3. Click "Block Table" button
4. Set Start/End date and time, Reason
5. Save Block - table turns gray

Part 3: Table Combinations

For large parties that need multiple tables:

1. Navigate to Settings > Booking Settings
2. Find "Table Combinations" section
3. Click "Add Combination"
4. Select 2 or more tables
5. Set Combined Capacity
6. Save Combination

Part 4: Real-Time Updates

The floor plan updates automatically:

• Guest Arrives: Table turns red when marked "Arrived"
• Guest Leaves: Table becomes available when "Completed"
• New Booking: Table color changes immediately
• Cancellation: Table returns to available status

Status Indicators

• Available: Ready for new bookings
• Occupied: Guests currently dining
• Soon Available: Booking ending soon
• Reserved: Upcoming booking
• Blocked: Out of service

Part 5: Walk-In Management

1. Click "Walk-In" Button at top of floor plan
2. Enter Guest name, Party size, Contact (optional)
3. Select Available Table or let system suggest
4. Click "Create Walk-In"
5. Mark as "Arrived" immediately

Tips and Best Practices

Floor Plan Design

• Keep it simple and clear
• Match real layout accurately
• Use logical table numbering
• Consider traffic flow

Daily Operations

• Check floor plan each morning
• Confirm all bookings assigned tables
• Block tables needing maintenance
• Review large party arrangements

Capacity Planning

• Don't overbook tables
• Allow buffer time between bookings
• Plan for walk-ins
• Consider peak vs. quiet times

Common Issues and Solutions

• Tables Not Appearing: Check area selection, verify floor plan is saved, refresh page
• Color Not Updating: Check date selection, verify booking status, refresh browser
• Can't Assign Table: Verify capacity matches party size, check table isn't blocked
• Double Bookings: System prevents automatically, check for manual overrides